Refund Policy

Refunds are only calculated for total withdrawal from an enrollment period. All graduate students must officially withdraw through the Office of the Registrar. Refunds will be calculated from the first day of class to the last date of attendance for an enrollment period or to the official withdrawal date for an enrollment period as determined by the College. Refunds will be based on the following policies regardless of the reason for withdrawal.


Spring Hill College’s Refund Policy

Students who withdraw from all classes prior to the completion of 60% of the term will have their tuition, comprehensive fee, room and/or board charges reduced in accordance with the appropriate percentage calculated using the Return of Title IV Funds formula. (i.e., if the student has completed 37% of the term, then tuition, comprehensive fee, room and/or board charges will be reduced by 63%). The balance of any refund (due to the reduction of charges in accordance with SHC’s Refund Policy)—after returning the required amount of the appropriate federal fund(s)—would then be applied to the appropriate institutional aid fund. Should additional funds remain, they will be refunded to the student.


Return of Title IV Federal Financial Aid

When a student withdraws from all classes, Spring Hill College determines if a refund is due and if the student is a Title IV recipient. The amount of earned and unearned federal financial aid funds that the student has received or is eligible to receive is determined in accordance with federal regulations. If the student has completed 60% or more of the term, no refund is due. The law assumes that a student “earns” approved (verified) federal financial aid awards in proportion to the number of days in the term prior to the student’s complete withdrawal.

Number of days student completed in the semester ÷ Number of days in the semester = Percentage Earned

All students who received Title IV SFA monies through the Student Financial Services and who withdraw should see the Student Financial Services Office section of the Bulletin for further information concerning the prescribed distribution order of refund monies back to the Title IV SFA programs, other sources of aid, and the student (if any remains).